Privacy & Cookie Policy
ExpiringDocuments.com · Operated by Panni Property Management Ltd · Last updated: May 2026
Privacy Policy
Panni Property Management Ltd is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains what data we collect through ExpiringDocuments.com, how we use it, and your rights under the General Data Protection Regulation (GDPR) and applicable Cyprus data protection law.
Data Controller
Panni Property Management Ltd
Registration number: HE 491094
Registered address: Alexandrou Ypsilanti 3, 7562 Tersefanou, Cyprus
Incorporated: 14 April 2026, Republic of Cyprus
Contact email: help@expiringdocuments.com
What Data We Collect
- Account information — name and email address when you register for an account
- Document data — document names, expiry dates, categories, and any notes or files you choose to upload to the Service
- Notification preferences — your chosen notification channels (email, Telegram, etc.) and reminder timing settings
- Payment information — billing details for paid subscriptions, processed securely by our payment provider; we do not store full card details
- Technical data — IP address, browser type, device information, pages visited, and time spent on the platform, collected automatically
- Communication records — records of correspondence between you and ExpiringDocuments.com
How We Use Your Data
- To create and manage your account and provide the Service to you
- To send expiry reminders via your chosen notification channels
- To process payments for paid subscriptions
- To respond to your support enquiries
- To comply with legal and regulatory obligations applicable to us in Cyprus and the EU
- To improve the Service and user experience based on usage data
- To contact you with relevant updates about the Service where you have given consent
Legal Basis for Processing
- Contract performance — processing necessary to provide the Service you have signed up for
- Legitimate interests — to operate, maintain, and improve the Service, and to respond to enquiries
- Legal obligation — where we are required to process data to comply with Cyprus or EU law
- Consent — where you have explicitly agreed to receive marketing communications or optional features
Data Retention
We retain personal data only for as long as necessary for the purposes for which it was collected, or as required by applicable law:
- Account and document data is retained for the duration of your account and for up to 2 years after account deletion
- Financial records relating to paid subscriptions are retained for 7 years in accordance with Cyprus accounting and legal requirements
- Support correspondence is retained for up to 2 years
You may request deletion of your account and associated data at any time by contacting help@expiringdocuments.com.
Sharing Your Data
We do not sell your personal data to third parties. We may share your data with:
- Hosting and infrastructure providers — cloud services used to operate ExpiringDocuments.com, acting as data processors under data processing agreements
- Payment processors — to handle subscription payments securely
- Notification delivery services — such as email delivery providers and the Telegram API, solely to deliver your requested reminders
- Analytics providers — for anonymous usage analytics to help us improve the Service (see Cookie Policy below)
- Legal or regulatory authorities — where required by applicable law
- Professional advisers — accountants, lawyers, or insurers where necessary
Your Rights
Under GDPR, you have the following rights:
- Right of access — to request a copy of the personal data we hold about you
- Right to rectification — to request correction of inaccurate data
- Right to erasure — to request deletion of your data where there is no legitimate reason to continue processing it
- Right to restrict processing — to request that we limit how we use your data
- Right to data portability — to receive your data in a structured, machine-readable format
- Right to object — to object to processing based on legitimate interests or for direct marketing
- Right to withdraw consent — at any time where processing is based on consent
To exercise any of these rights, contact us at help@expiringdocuments.com. We will respond within 30 days.
You also have the right to lodge a complaint with the Commissioner for Personal Data Protection of Cyprus at www.dataprotection.gov.cy.
International Transfers
Your data is processed within the European Economic Area (EEA). Where any data is transferred outside the EEA (for example, via third-party services), we ensure appropriate safeguards are in place in accordance with GDPR Chapter V.
Cookie Policy
ExpiringDocuments.com uses cookies and similar technologies to ensure its proper functioning and to improve your experience.
What Are Cookies
Cookies are small text files placed on your device when you visit a website. They allow the website to recognise your device on subsequent visits and store certain preferences or information. Cookies cannot run programmes or deliver viruses to your device.
Cookies We Use
| Cookie Name | Type | Purpose | Duration |
|---|---|---|---|
| session / auth_token | Strictly Necessary | Maintains your logged-in session. Required for the Service to function correctly. | Session |
| preferences | Functional | Remembers your language and display preferences. | 1 year |
| _ga, _ga_*, _gid | Analytics | Google Analytics — tracks website usage, traffic sources, and user behaviour anonymously to help us understand how visitors interact with the Service. Data is processed by Google LLC. See Google's Privacy Policy. | Up to 2 years |
Analytics cookies are only placed on your device if you have given your consent via our cookie banner. You may withdraw your consent at any time by adjusting your cookie preferences.
Your Cookie Choices
When you first visit ExpiringDocuments.com, you will be presented with a cookie consent banner. You may accept all cookies or choose essential cookies only. Strictly necessary cookies cannot be disabled as they are required for the Service to function.
You can also manage cookies through your browser settings. For guidance, visit www.aboutcookies.org.
Contact
For questions about our privacy or cookie practices, please contact us at help@expiringdocuments.com.